How to Apply

The next deadline for grant applications is January 18, 2021.

Results of the 2020 grant applications were sent out via email in March of 2020.

To apply for a White Levy grant:

1. Fill out this online form with your personal and project details

2. Email with your .pdf application attached. See below for details on what to include in your PDF application.

  • The length of your application (abstract, statement of purpose, outline, schedule, Data Management Plan, documentation and permissions, Curricula Vitae, list of additional funding sources, bibliography, images, and budget - in that order please!) is not to exceed 12 pages, although the bibliography and Curricula Vitae may be considered an addition to the 12 pages. 
  • Please use 12 pt. type, double-spaced, for the abstract, statement of purpose, outline, schedule, and Data Management Plan.
  • Applications should be in .pdf format. All applications and subsequent reports to the board must be in English. The Final Report may be in another language, subject to approval by the reviewing board.
  • Applications may include two researchers as co-applicants. In this case, please identify the Primary Investigator, and be aware that only one applicant may be designated as the financial recipient, pending approval of the application.

Abstract and Related Information

ABSTRACT of 1/2 to 1 page describing your project. Include the precise name(s) and location(s) of the site(s), along with the latitude and longitude coordinates. Click here to see a sample of an abstract. Do not include a cover letter. At the top of the Abstract page create a heading with your name, legal address, telephone/fax, and e-mail. Click here to see a sample of the heading.

STATEMENT OF PURPOSE and significance of your project.

OUTLINE your Research Methodology, explaining in detail how you will organize and formulate your project. State specifically who will be the lead researcher and the amount of time to be spent on the project.

SCHEDULE toward publication, explaining your timetable for publication. Indicate when the document will be camera-ready and will be submitted to the Board. All copy editing and arrangements for peer review are the responsibility of the grantee. You must provide the name, address, telephone/fax numbers, and e-mail address of your intended publisher.

DATA MANAGEMENT PLAN which describes how you plan to disseminate digital products of your research, and how you intend to document, archive, and make available these digital resources for the future. Proposals must address the plans for long-term storage and the institutional support of the storage, the copyright that will be applied to the data, and details of the standards which will be applied to the organization of the information. Read more about the Data Management Plan. Please contact us if you have any questions or if you need help gaining access to a suitable repository, as this is a critical element of your application.

DOCUMENTATION of your legal right to access and to publish the material(s). This may be a permit, confirming that the researcher is conforming to all laws of the country or institution. Applicants are responsible for obtaining correct documentation and must warrant that they are not violating any third party rights to the publication of this material.

LIST of other funding sources supporting the proposed project.

BIBLIOGRAPHY of publications that have already come out from all the excavations conducted at the site the applicant wants to work on, regardless of whether they were written by the applicant or by other people. For older excavations, the major publications will suffice, but for excavations the applicant was involved with, every publication should be included. 

CURRICULUM VITAE, in an abbreviated form of no more than one page each, of the applicant and of all other persons directly involved in the project must be submitted. The applicant should highlight with bold letters their publications (up to 10) he/she thinks are most relevant for the application. Please do not submit personal bibliographies, articles, journals, offprints or textbooks..

Related Images, Maps, and/or Graphs/Charts

Applicants may attach up to 3 images (for example maps, graphs and/or charts) with captions. If these image are not included in one .pdf with the rest of your application, make sure to label them with your name in the title.

Project Budget

A detailed budget (in US dollars), itemizing costs for the duration of the project (1-3 years). You may include purchases, rentals of equipment, office space, your salary, salary of support staff, and computer equipment. Applicants are responsible for purchasing equipment and for paying their own staff. All budget items must be deemed essential to the project. The maximum amount that may be awarded to any grantee is US $30,000 annually. If your budget is not included in the .pdf with the rest of your application, we will accept Excel or Word format. Click here to see a sample of a detailed budget.

Additional Information

The Program's geographical range includes Magna Graecia and related cultures in the Mediterranean, Cyprus, the Iranian plateau, the Levant (Syria, Jordan, Lebanon, Israel), Mesopotamia, Egypt, Nubia, Sudan, and the Anatolian peninsula. Preference is given to projects from the Neolithic to the Medieval. The Program accepts applications only for field work terminated for at least five years. Current and/or recent excavations are excluded. The Program does not support dissertation research.

The White Levy Program is primarily designed to fund the research process leading directly to, but not including, publication. The Program does not provide funds to publish final manuscripts. Grantees are expected to arrange with their publishers for peer review of their manuscripts before they submit the final manuscripts to the White-Levy Program Board. Both print and digital publications are acceptable. All application materials will become the property of the Program and will remain confidential

Grantees will be required to sign a legal contract before allocation of funds.

Grants will be awarded for 1, 2 or 3 years, at the discretion of the Board. Applicants awarded a grant may defer for only one year. If after one year the candidate does not accept the grant, she/he must reapply. Applicants must list other grants they are receiving in connection with the project for which they are applying.

Grantees whose projects with the Program are not yet completed will NOT be considered for funding of new projects until a manuscript for the current project has been accepted by a publisher.

Program awards are given only to individuals, not to institutions. Program funds will not be awarded to institutions or to a third party designated as a replacement.  Fees or deductions for "overhead assessments" by institutions or agencies designated as the financial recipient are not encompassed by the terms of the grant and must be covered by the grant recipient or another source.

Awards will be made up to $30,000.00 USD per grantee, per year. Each grantee has the option either to accept the grant money personally, and thereby to be responsible for the taxes, or to establish an account with an institution or sponsoring agency.

Annual Report

The Annual Report, or Status Report, is for existing grantees to update their progress toward publication. An annual report is required each year until the final publication of your project. If you have questions or concerns, please email White Levy or give us a call at 617-495-9317.

For grantees who are applying for renewed funding, your annual report is due by August 1st, 2020. You must also send a Renewal Request to formally request additional funding. You may put the Renewal Request and the Annual Report in the same PDF if you would like, just make sure the Renewal Request is last and on its own page. Sending them as separate PDFs is also acceptable.

For grantees who are no longer receiving funding, an annual report is due every April 1st until publication. Please send us any updates in publication status, or address/phone/email changes, as soon as they occur.

To complete your annual report, please send one .pdf containing your report and images to:

Please title the file "YOURLASTNAME_AnnualReport_2020.pdf".

If you have had a change in address (home or office) or phone number since your last report, please include and highlight this information in your email to us.

1. Report

Your status report should include details of the status of your project, all progress that has been made towards the completion of the project, and accounting of your funds used. It may also include samples of work to date (sample chapter, data sheet, drawings, etc.).
Your annual report to the board does not need to include line-item details on the use of funds. The report will need to include a brief summary of the amount spent/amount remaining. You only need to detail any major variances in the use of funds, along with your plans to adapt to such variances (for example, cancelled travel plans or delayed work by contributors).

2. Images, Maps, Graphs/Charts

It is optional for you to submit images as a part of your report, although you are encouraged to do so. Please include them at the end of the report, with captions on the images or on a separate page following them.


Upon successfully publishing your project:

Please send one copy of your book to the White Levy Program office, and one copy to the Institute for the Study of the Ancient World, where we have established a White Levy library. The addresses you should send the copies to are:

David M. Ratzan
Institute for the Study of the Ancient World
15 East 84th Street
New York, NY 10028

The Shelby White and Leon Levy Program for Archaeological Publications
Harvard University, The Semitic Museum
6 Divinity Avenue, Cambridge, MA 02138