Frequently Asked Questions

ANNUAL REPORT

The Renewal Report, or Status Report, is for current grantees to update their progress toward publication.

An Annual Report is then required each year following the completion of the funding period until the final

publication of your project. If you have questions or concerns, please email the program.

For grantees who are applying for renewed funding, your Renewal Report is due by the end of August,

2021. You must also send a Renewal Request with a specific budget, noting any significant variances from

the original budget proposal, to formally request continued funding. You may send the Renewal Report

and the Renewal Request as separate files or they may be in the same .pdf, with the Renewal Request as

the final item and on its own page.

Please title the file with the report: "YOURLASTNAME_Renewal Report_2021.pdf"

If you choose to send the renewal request as a separate file,

please title the file: "YOURLASTNAME_Renewal Request_2021.pdf"

1. Report

Your Status Report should include details of the status of your project, all progress that has been made

towards the completion of the project, and accounting of your funds used. It may also include samples of

work to date (sample chapter, data sheet, drawings, etc.), sent as separate files if they are extensive.

The report will need to include a brief summary of the amount spent/amount remaining. However, you do

not need to include line-item accounting on the use of funds; you only need to detail any major variances

in the use of funds, along with your plans to adapt to such adjustments (revised travel or staffing plans,

new funding sources, delayed work from contributors, etc.).

2. Images, Maps, Graphs/Charts

It is optional for you to submit images (with captions attached) as a part of your report, although you are

certainly encouraged to do so. If extensive, please include them as separate files from the report.

For grantees who are no longer receiving funding, an Annual Report (with includes the above items) is

due every April 1st until publication. Please send us any updates in publication status or address/phone/

email changes as soon as they occur. To complete your Annual Report, please send a .pdf containing your

report (addenda separately if extensive) to whitelev@fas.harvard.edu titled "YOURLASTNAME_Annual

Report_2021.pdf"

UPON SUCCESSFULLY PUBLISHING YOUR PROJECT:

Two copies of the final manuscript, printed with the acknowledgement specified in your contract with the

program, are due to the program upon publication. Please send one copy to the White Levy Program office

at Harvard and one copy to the Institute for the Study of the Ancient World, where we have established a

collection of volumes sponsored by the program.

David M. Ratzan

Institute for the Study of the Ancient World

15 East 84th Street

New York, NY 10028 USA

The Shelby White and Leon Levy Program for Archaeological Publications

The Harvard Museum of the Ancient Near East6 Divinity Avenue, Cambridge, MA 02138 USA

Renewal Request

In addition to an Annual Report, grantees who have been approved for multi-year projects and would like their funding to continue must report to the Board each year to request the renewal of their funds. Successful reporting will lead to the renewal of the grant for another year.

If you have had a change in address (home or office), phone number, or email since your last report, please include and highlight this information in your email to us.

The Annual Report, or Status Report, is for existing grantees to update their progress toward publication. An Annual Report is required each year until the final publication of your project.

Your Renewal Request is due by August 1st, with the month of July allotted to summarize progress from the previous year (July – June).
The White Levy Program Board will review the request and respond as quickly as possible following a board meeting in September. Please name your document "YOURLASTNAME_renewal_request_2019", and email to whitelev@fas.harvard.edu. You may send the Annual Report and Renewal Request as separate .pdf files or you may send them together in one .pdf, with the Renewal Request following the Annual Report.

The Annual Report should contain:

• Report

Your status report should include details of the status of your project, all progress that has been made towards the completion of the project, and accounting of your funds used. It may also include samples of work to date (sample chapter, data sheet, drawings, etc.).

• Images, Maps, Graphs/Charts

It is optional for you to submit images as a part of your report, although you are encouraged to do so. Please include them at the end of the report, with captions on the images or on a separate page following them.

The Renewal Request should contain:

• Your full name and current address

• A request to renew your funding for an additional year. Any variances from the original project application in planned work for the year should be detailed.

• A budget for the next year's work with the specific amount of money you are requesting, in US dollars

• Accounting of grant money received to date. It is not necessary to provide specific receipts/withdrawals/etc., but any major variances in budgeting should be explained in the report.

The Program's geographical range includes Magna Graecia and related cultures in the Mediterranean, Cyprus, the Iranian plateau, the Levant (Syria, Jordan, Lebanon, Israel), Mesopotamia, Egypt, Nubia, Sudan, and the Anatolian peninsula. Preference is given to projects from the Neolithic to the Medieval. The Program accepts applications only for field work terminated for at least five years. Current and/or recent excavations are excluded. The Program does not support dissertation research.

The White Levy Program is primarily designed to fund the research process leading directly to, but not including, publication. The Program does not provide funds to publish final manuscripts. Grantees are expected to arrange with their publishers for peer review of their manuscripts before they submit the final manuscripts to the White-Levy Program Board. Both print and digital publications are acceptable.

Grantees will be required to sign a legal contract before allocation of funds.

Grants will be awarded for 1, 2 or 3 years, at the discretion of the Board. Applicants awarded a grant may defer for only one year. If after one year the candidate does not accept the grant, she/he must reapply. Applicants must list other grants they are receiving in connection with the project for which they are applying.

Grantees whose projects are not yet completed will NOT be considered for funding of new projects until a manuscript for the current project has been accepted by a publisher.

Program awards are given only to individuals, not to institutions. Program funds will not be awarded to institutions or to a third party designated as a replacement.

Awards will be made up to $30,000.00 USD per grantee, per year. Each grantee has the option either to accept the grant money personally, and thereby to be responsible for the taxes, or to establish an account with an institution or sponsoring agency.

You are correct that most of the projects we support generally focus on one site.  But we have received multi-site applications in the past, and there is no formal barrier to the program approving funding for a multi-site project.  One important condition that you would have to meet in your application, however, is you must be able to provide written evidence of permission to publish the findings and materials from all of the site directors/archaeological authorities who possess the rights to the finds.

It is quite usual for applications to our program to come from groups of collaborators, often drawing on the skills of whole teams of excavators and specialist technicians.  Moreover, it is possible, in theory, for two scholars to share the role of Principal Investigator (P.I.).  But in the interests of not creating a great deal of unnecessary difficulties in administering the grant – not to mention a great deal of extra work if it the funding has to be transferred to two distinct institutions – we always advise that one person be named P.I. and serve as the formal recipient of the funding, or to separate these roles if necessary for financial reasons.  Even though two lead researchers may collaborate to design the project and to administer it, and may even be paid equal salaries out of the grant money, you will want to describe the project as a formal collaboration between the two of you, but for one of you to be named P.I. for the purposes of awarding the grant.